Article 1 - Definitions
In these General Terms and Conditions for Participation of MASTERS EXPO (hereafter referred to as 'Terms and Conditions') the following terms shall have the following meanings: 'Fair MASTERS EXPO; 'Organiser: MASTERS HQ; 'Exhibitor' means any natural or legal person with whom the Organiser negotiates the conclusion of an Agreement; 'Agreement' means the agreement concluded between the Organiser and the Exhibitor concerning participation in the Exhibition and any amendment or addition thereto; 'Exhibition Space' means Amsterdam RAI complex, Europaplein, Amsterdam.
Article 2 - Applicability
These Conditions are part of the Agreement and apply to all related (legal) acts between the Organiser and the Exhibitor. The applicability of any specific or general conditions or stipulations of the Exhibitor or third parties is expressly rejected by the Organiser.
Article 3 - General
De Beurs vindt plaats op 17, 18, 19, 20,21 en 22 november 2021 in de Amsterdam RAI, Europaplein, Amsterdam. Op woensdag 17 november 2021 is de beurs geopend van 16.00 tot 22.00. Op donderdag 18 november is de Beurs geopend van 12.00 tot 22.00 uur. De beurs is op vrijdag 19 november geopend van 12.00 tot 22.00 uur, zaterdag 20 november van 10.00 tot 17.00, zaterdagavond (VIP avond) van 20:00 – 01:00. Zondag 21 november van 11.00 tot 21.00 uur en maandag 22 november van 12.00 tot 19.00 uur. Organisator heeft het recht eenzijdig de openingstijden tijden aan te passen.
Article 4 - Conclusion of agreement
An Agreement is only concluded if and in so far as the Organiser accepts in writing an Exhibitor's application to take part in the Fair. The Organiser expressly reserves the right to refuse participation in the Exhibition after registration, without giving reasons and without this giving rise to any claim for the applicant.
Article 5 - Obligations of the Organisation
The Organiser is responsible for the preparation and organisation of the Fair, the provision of publicity concerning the Fair, the rental of the Exhibit Space, security, the presence of a secretariat and the provision of standard stand space or having it provided. Only the Organiser will allocate an Exhibitor a stand space in the Exhibition Area, taking the wishes of the Exhibitor into account as much as possible. The Organiser reserves the right to allocate to the Exhibitor a larger or smaller stand space than requested by the Exhibitor, without this giving rise to any claim on the part of the Exhibitor.
Article 6 - Obligations of the Exhibitor
The exhibitor shall pay the participation fee in accordance with the provisions of Article 11. The exhibitor must set up and break down the rented stand space in good time in accordance with the provisions of Article 7. The exhibitor will use the stand space allocated to him exclusively for exhibition purposes; supervise his stand during the opening hours of the Fair or have it supervised; within the allocated stand space, not exhibit goods under the name of third parties and/or display and/or distribute promotional materials of third parties; outside the allocated stand space, not exhibit in any way, not engage in promotional activities and/or trade in the broadest sense of the word; comply with the instructions of the Organiser and its staff and security personnel. The exhibitor will ensure that the design of the stand and the goods and services exhibited by him are in compliance with all relevant laws and regulations, including, among other things, applicable fire safety regulations, municipal bye-laws and household regulations of the Exhibition Area.
The Organiser reserves the right to instruct the Exhibitor, if necessary, to change the layout of its stand, either in the interests of the Exhibition or because of the aforementioned laws and regulations. The Organiser is entitled, if necessary, to have changes to the stand carried out by the stand construction company contracted by the Organiser. The Exhibitor is responsible for the additional costs involved. The Exhibitor is responsible for the conduct of all persons appointed by him or working under his supervision. The Organiser is entitled to remove from the Exhibition area anyone who endangers or threatens to endanger the peace and order, or who violates the generally accepted standards of decent behaviour and good manners, at the sole discretion of the Organiser.
The Organiser and its staff and members of the security service have free access at all times to all stand areas in order to carry out checks or activities in the interests of the Exhibition. If during or before the Exhibition reasonable doubt arises as to the origin or ownership of an object, the Exhibitor undertakes to have the object in question stored in a closed space designated by the Organiser in order to clarify its origin or ownership. In such a case, the Exhibitor will cooperate fully in order to minimise unwelcome publicity for the Fair and/or the Organiser.
Article 7 - Time schedule assembly / disassembly
De Expositieruimte is geopend voor het opbouwen en inrichten van stands, alsmede voor het binnenbrengen van tentoonstellingsmaterialen voor vrije bouw op maandag 15 november van 8:00 – 20:00, dinsdag 16 november van 8:00 tot 20:00 uur en woensdag 17 november vanaf 8:00 tot 13:00 uur, tenzij anders overeengekomen. Uniforme bouw start dinsdag 16 november 2021. De stands dienen op woensdag 17 november2021 om 13:00 uur volledig te zijn opgebouwd en ingericht. Verwijderen van de tentoonstellingsmaterialen alsmede het demonteren en afvoeren van de stands dient te geschieden op maandag 22 november 2021 vanaf 19.45 uur tot 00:00. En dinsdag 23 november 2021 van 8.00 tot 20.00 uur alleen voor vrije bouw, tenzij anders overeengekomen. Indien Exposant bovenstaande termijnen niet nakomt, behoudt organisator zich het recht voor passende maatregelen te treffen, waaronder onder meer ontzegging van deelname aan de Beurs en het demonteren en afvoeren van de stand op kosten van de exposant. Opbouwtijden kunnen zonder opgaaf van redenen door Organisator gewijzigd worden.
Article 8 - Cancellation by Organiser
The Organiser may, for compelling reasons, at its discretion, cancel, move and/or postpone the Exhibition by means of a verbal and/or written notification to the Exhibitor. In the event of relocation and/or postponement, the Exhibitor will be bound by this. The Organiser is in no way liable for any damage suffered or yet to be suffered by the Exhibitor and/or third parties as a result of the cancellation, relocation and/or postponement. In case of cancellation, the participation fees already paid by the Exhibitor at the time of the cancellation will not be reimbursed by the Organiser. In the event of force majeure, the provisions of Article 15 apply and the Exhibitor cannot claim a refund of the participation fees already paid. The Organiser advises the Exhibitor to ensure that a cancellation clause is included in its own insurance policy.
Article 9 - Cancellation by the Exhibitor
Exposant heeft tot zes maanden voor opbouw van de Beurs, 15 mei 2021, het recht om zijn deelname aan de Beurs te annuleren, met concrete opgaaf van redenen tenzij anders schriftelijk is overeengekomen. In dit geval dient door Exposant 50% van de totale deelnamesom te worden voldaan aan Organisator. Bij annulering tot vier maanden voor opbouw van de Beurs, 15 juli 2021, dient door de Exposant 75% van de totale deelnamesom te worden voldaan. Bij annulering tot 1 maand voor opbouw van de Beurs, 15 oktober 2021, dient door Exposant 100% van de totale deelnamesom te worden voldaan. Bij annulering na 15 oktober 2021 dient 125% van de totale deelnamesom door de Exposant te worden voldaan aan Organisator. De 125% annuleringsom staat voor de reeds gemaakte kosten door de Organisator en de nog te maken kosten als gevolg va de annulering. Bij annulering dient de annulering fee per direct te worden voldaan met een maximale betalingstermijn van 14 dagen. Bovenstaande geldt ook voor meerjarige contracten. De annuleringskosten wordt berekend op basis van de som van alle jaren.
Article 10 - Prices
All prices and other tariffs of the organiser are expressed in euros and are exclusive of turnover tax (VAT). The participation fee includes the costs of the stand space, the rental of the exhibition space and extras agreed upon in writing. The participation fee does not include other costs such as transport, loading, unloading and placing of the exhibitor's materials; travel and accommodation expenses of the stand crew; extra furnishing of the stand with for instance furniture, showcases, decorations and extra lighting. The Organiser is entitled to pass on increases in cost price factors to the exhibitor by means of a tariff increase. If such a rate increase is charged within one month after the conclusion of an agreement, the exhibitor is entitled to terminate the agreement with immediate effect.
Article 11 - Payment
Together with the written confirmation of participation, the exhibitor will receive a written confirmation of the payment arrangements made. The Exhibitor will explicitly comply with the agreements made. At the latest fourteen weeks prior to the Exhibition, or as much earlier as stipulated by the organiser, the Exhibitor will receive an invoice or final partial invoice for the total participation sum. This invoice must be paid within fourteen days after the invoice date. If a registration is made less than fourteen weeks before the opening of the Exhibition, the Exhibitor will receive an invoice for the total participation sum together with the written confirmation of participation. The participation fee has to be paid by the exhibitor within five days, whereby the participation fee has to be credited on the account of the organiser within five days.
Indien de volledige deelnamesom één maand voor opbouw van de Beurs, 15 oktober 2021, niet op de rekening van organisator is bijgeschreven, dient betaling van 125% van de deelnamesom alsnog te worden voldaan en wordt deelname uitgesloten.
Alle aan organisator verschuldigde bedragen moeten zonder korting, inhouding of verrekening worden voldaan. Exposant heeft verder geen recht om enige betalingsverplichting jegens organisator op te schorten. Organisator is gerechtigd exposant de toegang tot de Beurs te ontzeggen totdat volledige betaling door exposant heeft plaatsgevonden. Door het verstrijken van de betalingstermijn is exposant automatisch in verzuim. Exposant is over alle bedragen die niet uiterlijk één maand, 15 oktober 2021, vóór de opbouw van de Beurs zijn betaald, vanaf die dag een vertragingsrente verschuldigd van 1% per maand, te berekenen tot aan de dag der algehele voldoening, waarbij een gedeelte van de maand als volle maand wordt berekend. Telkens na afloop van een jaar wordt het bedrag waarover de rente wordt berekend, vermeerderd met de over dat jaar verschuldigde rente. Indien exposant jegens organisator in verzuim is, is hij verplicht organisator de buitengerechtelijke en gerechtelijke kosten volledig te vergoeden. De door exposant te vergoeden buitengerechtelijke kosten bedragen tenminste 15% van het onbetaald gebleven bedrag, met een minimum van € 200,- per keer. Deze bepaling kan ook worden ingeroepen wanneer organisator slechts een enkele herinnering, ingebrekestelling en/of aanmaning heeft verstuurd of heeft doen versturen.
Article 12 - Liability of Organiser
The organiser accepts no liability for damage which in any way results from any action or omission on the part of the organiser and/or its subordinates or supervised third parties during the set-up, breakdown and running of the exhibition, or which is otherwise connected with the exhibition. The aforementioned includes in particular loss, theft or damage to materials belonging to the exhibitor or third parties; damage as a result of power cuts, power fluctuations and interruptions in heating and lighting; any injury suffered by the exhibitor or third parties or inflicted within the framework of the Exhibition; consequential damage suffered by the exhibitor or third parties, including loss due to delay, loss of profits, financial loss and intangible loss. Neither is the organiser liable for the content of the message which is spread by the exhibitor during the exhibition.
In the unlikely event that the organiser is nevertheless held liable, then the liability of the organiser towards the exhibitor is at all times limited to a maximum of ten percent of the amount of the agreed participation sum.
Article 13 - Liability of the Exhibitor
The exhibitor is liable for all damage which in any way results from any action or omission by the exhibitor and/or his subordinates or third parties under his supervision during the construction, dismantling and running of the Exhibition, or which is otherwise connected with the Exhibition. The aforementioned includes in particular damage caused to stand materials and/or injury caused to persons during the said period in the exhibition space.
If an Exhibitor has any signs of cold symptoms or elevation up to 38 degrees Celsius or fever, the Organiser is entitled to refuse the Exhibitor or remove him from the Exhibition without consultation.
Article 14 - Indemnification
The exhibitor indemnifies the organiser against claims from third parties for whatever reason, including compensation for damages, costs or interest. More specifically, the exhibitor indemnifies the organiser against all claims of third parties which relate to the use by the organiser of text and/or visual material provided by the exhibitor, including claims by third parties regarding (alleged infringement of) intellectual property rights and/or regulations regarding advertising. The exhibitor also indemnifies the organiser against all claims of third parties, under which heading whatsoever, with regard to loss, theft or decrease in value of goods and/or damage and/or injury inflicted upon persons, which are connected with the exhibition.
Article 15 - Force majeure
In the event that the organiser, due to a non-attributable failure, is unable to fulfil its obligations towards the exhibitor, the fulfilment of those obligations will be suspended for the duration of the force majeure situation. Force majeure is in any case understood to mean any circumstance beyond the control of the organiser, due to which the fulfilment of its obligation towards the exhibitor is wholly or partly impeded, or due to which the fulfilment of its obligations cannot reasonably be required from the organiser, regardless of whether the circumstances were foreseeable at the time of concluding the Agreement. Such circumstances will in any case include: states of emergency (such as extreme weather conditions, fire and lightning strikes), strikes, diseases, epidemics and pandemics, non-performance by suppliers on whom the Organizer depends in the execution of the Agreement (including the operator of the exhibition space and the stand construction company), break-ins, telecommunication malfunctions and/or in connection with any instruction by the competent authorities. If the force majeure situation persists for more than thirteen months, both parties are entitled to dissolve the agreement in whole or in part by registered letter, insofar as the force majeure situation justifies this.
Article 16 - Insurance
Materials of the exhibitor and third parties, as well as transport, delay, loss, theft, damage and depreciation thereof, personal injury and consequential loss are not covered by the insurance of the organiser and the organiser is not liable for this. The organiser explicitly advises the exhibitor to take out the necessary insurance himself.
Article 17 - Default / dissolution
If the exhibitor does not properly or timely comply with any obligation arising for him from the contract, he is without notice in default and the organiser is entitled to suspend the performance of the contract until compliance by the exhibitor is sufficiently guaranteed; and/or to terminate the contract partially or entirely without refunding certain invoices. In case of (temporary) suspension of payment, bankruptcy, cessation or dissolution of the business of the exhibitor, the contract with the exhibitor will be terminated by operation of law.
Article 18 - Partners on the stand
Exposant dient vooraf schriftelijk toestemming te vragen aan de organisator voor deelnemende partijen op de stand, waaronder partners en leveranciers. Dit geldt voor iedere partij die zichtbaar aanwezig is met logo of andere naamsvermelding en andere aanwezigheid in de meeste ruime zin van het woord. Organisator behoudt zich het recht voor om per partij te beoordelen of er toestemming wordt verleend. Dit zal vooraf schriftelijk kenbaar gemaakt worden. Indien door exposant voor deelnemende partijen vooraf geen toestemming is gevraagd aan de organisator, riskeert exposant dat deze partijen van de stand zullen worden verwijderd. Tevens riskeert de exposant een boete van € 1500,- per partij die niet is gemeld. Zonder schriftelijke toestemming van organisator is deelname van bij organisator onbekende derden überhaupt niet toegestaan.
Exhibitor must report all caterers at their booth to Organizer. The caterers must deliver a valid HACCP form to Organiser before the construction of the Exhibition.
Article 19 - Amendments and supplements
Changes and additions to any provisions in an agreement and/or conditions will only apply if they are recorded in writing by Organizer and only relate to the agreement in question.
Article 20 - Transfer of rights
The organiser is at all times permitted to transfer the rights arising from the agreement to third parties. The exhibitor is only entitled to do so with the prior written permission of the organiser.
Article 21 - Applicable law and competent court
Dutch law applies to these terms and conditions and to the agreement. All disputes arising from an agreement or these terms and conditions will, unless otherwise prescribed by law, be settled by the competent court in Amsterdam.